Microsoft Skype for Business 2016 - an optimal communication tool?

There is hardly a factor in large companies that has such a great influence on the existing workflow as communication. This is especially true if this is to take place digitally, but unsuitable programs are used. Microsoft Office 2016 offers a corresponding software solution in the form of Microsoft Skype for Business, which counteracts all negative factors and makes communication much easier. However, can the tool also be compared with its successor, Microsoft Skype for Business 2019, or used in parallel with Windows 10? This question can be answered with a resounding yes. Microsoft Skype for Business 2016 is in no way inferior to its successor - in every respect.

The security aspect

Microsoft Office 2016, and thus Microsoft Skype for Business 2016, is especially known for its high security standards, which are maintained at all times. One must not forget that we are in a time when almost every person has access to the Internet and a wide variety of data. Accordingly, the risk can be increased under certain circumstances when digital communication is used - but only if appropriate preventive measures are not taken. Microsoft is aware of this and has ensured that all eventualities are covered both on its Windows 10 operating system and in software such as Microsoft Office 2016, Microsoft Skype for Business 2016 or Microsoft Skype for Business 2019. Encryption and authentication of data and users play a particularly important role here, so that conversations can neither be read out nor intercepted. Numerous scans in the background also ensure that suspicious activities are registered at all times, so that rapid intervention is possible if necessary. For companies in particular, security is a high priority, as company secrets and the privacy of employees must be protected at all costs. Otherwise, a company is often threatened with high losses and employee attrition.

Administration and management

Even with a communication tool such as Microsoft Skype for Business 2016, there is often a need for administrative intervention. For this purpose, all users and accounts can be managed centrally. Groups can be created, employees added or removed. To prevent the unlawful use of accounts, they can always be monitored and their behavior analyzed. If anomalies are detected, the administrator can follow them up and take action if necessary. Furthermore, the administrator can distribute permissions to certain users, for example to allow a certain autonomy within a department. Of course, there are not always large conference calls with all departments, but also smaller calls within an area, for example to discuss more specific topics. The pleasantly simple layout also allows users to customize their user interface. Overly complicated software often blocks the workflow and can cost valuable time. Microsoft Skype for Business 2016 strictly adheres to the simplicity of Microsoft Office 2016 and thus contributes to the efficiency of a company.

Communication

The main role in Skype for Business 2016 is undoubtedly taken by the communication aspect. Microsoft allows, as in Microsoft Skype for Business 2019, the use of different variations of communication. A distinction is made here between telephony and chat. Skype for Business 2016 has its own Messenger service, with which users can communicate without interruption and without limits. Exchanging and jointly editing files is also possible, of course. Additionally, users can choose between one-on-one conversations and group chats, which can be particularly useful within a department.

Telephony takes up most of the communication in the tool used. Here, too, the user is given the option to choose between one-on-one calls and conference calls. The function to share presentations in conferences is particularly worth mentioning. Skype for Business 2016 is thus compatible with both Windows 10 and other Microsoft Office 2016 tools, such as PowerPoint.

If companies opt for communication tools like Microsoft Skype for Business 2016 or Microsoft Skype for Business 2019, they get guaranteed quality combined with strict security standards and a layout that is nevertheless straightforward. The administrative options, although not the focus of the tool, are also by no means to be scoffed at. In general, especially in this day and age, companies are dependent on using digital tools in order to keep up with the competition. Accordingly, tools like Microsoft Skype for Business 2016, while not mandatory, are still highly recommended. 

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